Revisiting the annual plan: REVIEW TO LEARN
How can your team learn from its performance and apply the lessons to grow and improve?
Are you reviewing the annual plan with your team?
- Do you find it difficult to maintain positive energy during a review?
- Do you feel that the plan is already outdated after two reviews?
- Does the list of outstanding action items gets longer with each review?
- Is the team complaining when a scheduled review is cancelled?
Annual plan reviews are seen in many organizations as mandatory activity
The quarterly results are shared, the action list is reviewed, deadlines are adjusted and new action items agreed to in a mechanical way. Another missed opportunity.
A true annual plan review articulates the performance climate
How sharp and energized is the team when reviewing its own performance? In a true annual plan review everyone comes prepared and is eager to learn. Results are thoroughly examined by the entire team. Questions and comments are important; the way questions are asked and comments are made is equally important. The team shares responsibility to monitor the atmosphere of the meeting to ensure team members feel safe and free to adress sensitive issues.
The purpose of an annual plan review is learning
The results of the past period serve as input for a joint reflection. The team reviews the results without judging, looking for explanations for unexpected performance. It’s not about ‘who’ but ‘what’ and ‘why’. Is there a pattern to how things are not going well? And in the things that are going well? And all this with only one purpose: to learn as a team how to improve.
The annual plan review closes the performance improvement cycle
Ambition, plan and reviews are inextricably linked. As a leader, you lead the session where the team deepens insight into their performance and progress. We help you prepare and facilitate a review where the team learns effectively and maintains high energy throughout the session. At the end of the review the annual plan is updated. And the team is committed to take advantage of the lessons in the period ahead of them.
A true annual plan review helps the team to
- forecast cost and lead times and other resources more accurately
- anticipate performance issues earlier
- initiate corrective measures in time
- select effective improvement initiatives
- maintain an ‘Evergreen’ annual plan